Meeting notes

Central repository for leadership meeting notes and action items. Keep notes structured and action items assigned.

Meeting note template

Copy this template for each meeting:

## [Meeting Name] — [Date]

**Attendees:** [Names]
**Facilitator:** [Name]
**Note-taker:** [Name]

### Agenda
1. Topic one
2. Topic two
3. Open floor

### Discussion notes
[Summary of each agenda item]

### Action items
- [ ] [Task] — [Owner] — Due [Date]
- [ ] [Task] — [Owner] — Due [Date]

### Next meeting
[Date/time] — [Facilitator]

Weekly leadership sync

The weekly leadership sync meets every Monday at 4pm PT via Zoom. All active leaders are expected to attend.

Standing agenda

1. Check-in (5 min) — Quick pulse check
2. Wins & announcements (5 min) — Celebrate recent successes
3. Community updates (15 min) — Round-robin from each community lead
4. Operations updates (10 min) — Chief of Staff
5. Strategic discussion (20 min) — One deep-dive topic per week
6. Action item review (5 min) — Status of outstanding items

Monthly all-hands

The monthly all-hands includes all MDplus community members. Leadership coordinates the agenda and logistics.

• When: First Friday of each month, 12pm PT
• Where: Zoom (link posted in #announcements)
• Duration: 60 minutes
• Recording: Posted to YouTube within 48 hours

Quarterly planning sessions

Quarterly planning happens in the first two weeks of each quarter. The process:

1. Week 1: Community leads submit OKR proposals
2. Week 2: Leadership reviews, aligns, and finalizes
3. Quarter kickoff: Announce OKRs to full community